Symposium Presenter Information

The following guidance is for Symposium presenters.

For all Symposium presenters, these are the mandatory steps requiring your action:

0 Talk Previews: Talk Preview videos are due one month after the camera-ready paper due date. Follow the guidance for preparing and submitting a Talk Preview video.

1 Before creating your presentation: Review the guidance for presenters and the technical requirements for slides and multimedia.

2 Complete the Presenter Information and Consent Form: In all cases, presenters must complete the Presenter Information Form.

Presenter Information and Consent Form

3 Upload your presentation: If applicable, send your slides.

4 If applicable, when you arrive: Visit the Speaker Ready Room within 24-hours of your talk to check your slides and (if applicable) your laptop.

5 If applicable, before your talk: Arrive within the first 10 minutes of the break immediately prior to your session (or 20 minutes before the first session of the day) at the AV booth in the back of general session.

Talk Preview: Requirements

Talk Previews are 60-second summaries of your publication, acting as an "elevator pitch" for your presentation. Only authors of accepted papers are invited to submit a Talk Preview. These videos are presented at the Symposium and published on its YouTube channel, to help attendees plan their agenda.

Video must be 60 seconds or less in duration and conform to the Video Content requirements below (16:9 aspect ratio, no more than 2GB in size, etc).
The first 3 seconds of the video must include a title slide, detailing: the title of your paper, author list, affiliations and contact information. This title slide should last 3-4 seconds at most.
The rest of the video should communicate the topic and the main results of your work. It does not need to have a voice-over track, but should have an audio track. There are a variety of Creative Commons licensed music appropriate for background audio, here: Legal Music for Videos.
Closed-captioned audio is preferred.
We encourage all videos with spoken dialog to include a closed-captioning file (.srt or .sbv format) submitted with the video. Here is a video tutorial from the CHI conference describing how to use YouTube to generate transcriptions which can then be hand-tweaked and downloaded, to accompany your submission. These subtitles will appear on the lower part of the screen, so be careful about the placement of other text in your video that the audience needs to read.
Permission must be obtained for all copyright and 3rd party material.
It is very important that you have the rights to use all the material that is contained in your submission, including music, video, images, etc. Attaining permissions to use video, audio, or pictures of identifiable people or proprietary content rests with the author, not with the S&P conference. You are encouraged to use Creative Commons content.

Sending Videos

Please fill out the Presenter Information and Consent Form, and upload your Talk Preview videos along with a thumbnail, using the following link:

Submit your Talk Preview Video

Complete the Presenter Information and Consent form BEFORE uploading the talk preview video and thumbnail

Label your video using the below convention:

[HotCRP paper ID]-[Presentation Title]
Example: 2021-24-How to Solve the World’s Problems

Technical Requirements for Talk Previews

Videos must be in a 16:9 aspect ratio.
Resolution must be at precisely 1080p (1920 x 1080)
Video size must be no more than 2GB

File-based video playback formats (HD is always preferred) supported:

Apple QuickTime
Apple ProRes 422
H.264
Windows Media
MPEG2
MPEG4

Symposium Presentations Guide

Authors of accepted papers are required to submit a pre-recorded final presentation video and the presentation slides. Both the video and the slides are important supplementary material to help explaining and promoting your research within the community and to the general public.

The presentation videos of accepted papers will be played during the virtual symposium and posted in the IEEE S&P YouTube channel (https://www.youtube.com/channel/UC6pXMS7qre9GZW7A7FVM90Q) after the symposium, with the consent of the presenters.

General Requirements

Deadline: For our virtual symposium, authors are required to record videos of their final presentation and prepare their slides in advance. Both the presentation video and slides are due by April 25, 2021 (one month before the symposium) such that we have enough time to prepare the conference.
Consent Form: Authors must sign the presenter information and consent form before uploading the videos, slides and thumbnails. This allows the symposium to (or not to) gain permissions to publish the slides, audio, and video of your presentation. We encourage you to sign the consent form to promote your research. If you have completed this form when submitting your talk preview video, there is no need to submit the form again.
Use of Third-Party Material: It is very important that you have the rights to use all the material that is contained in your submission, including music, video, images, etc. Attaining permissions to use video, audio, or pictures of identifiable people or proprietary content rests with the author, not with the S&P conference. You are encouraged to use Creative Commons content, but you must read and comply with the terms of the license. Please carefully check everything, this is your responsibility.

Video Requirements

Duration: The final presentation should be 15 minutes in duration.
Aspect Ratio: Videos must be in a 16:9 aspect ratio.
Resolution: Resolution must be at precisely 1080p (1920 x 1080).
Size: Video size must be no more than 2GB.
Captioning File: We encourage all videos with spoken dialog to include a closed-captioning file (.srt or .sbv format) submitted with the video. This allows non-native speakers to better follow the content.
File Formats: The following video playback formats (HD is always preferred) are supported: Apple QuickTime, Apple ProRes 422, H.264, Windows Media, MPEG2, and MPEG4.
Video Format: If your video includes both the full-screen slides and a speaker inset, please ensure that your speaker inset does not cover any part of your slides (as shown below). Some tutorials and links of how to record your presentation with a webcam can be found in the last section of this document.

You can also use other presentation formats if you prefer. You can watch past video presentations for inspirations of creative ways to present your work. Here are some playlists of presentations from IEEE S&P symposium and other conferences:
Filename: Before submitting your video, you must make sure to rename the file using the following naming convention. You can find the session name in the online schedule, which will be available at latest in the middle of April.
- [Session #]-[Full Name]-[Presentation Title]
- Example: 01-John Doe-How to Solve the World’s Problems

Slides Requirements

File Formats: We can accommodate the following presentation formats: PowerPoint (for Windows and macOS), Keynote (for macOS), and Adobe PDF. If your presentation uses non-standard fonts, please include those in a separate folder, with your presentation.
Aspect Ratio: Slides must be in a 16:9 aspect ratio.
Required Slide: An introduction slide at the beginning of your presentation that lists: the title of your paper, author list, affiliations, and contact information.
Filename: Before submitting your slides, you must make sure to rename the file using the following naming convention:
- [Session #]-[Full Name]-[Presentation Title]
- Example: 01-John Doe-How to Solve the World’s Problems

Submitting Your Presentation

Before submitting your video and slides, please check the General Requirements, Video Requirements, and Slides Requirements, and make sure all the requirements are met.
Important: Please complete the presenter information and consent form before uploading your video and slide. If you have not completed the form, this is the link to complete the it: https://docs.google.com/forms/d/e/1FAIpQLScFv5lUtIenSj99cwHcagCciyBqKz4CYzH1TJvSIi5w2l4rfA/viewform?gxids=7628. If you have already submitted, there is no need to resubmit the form.
Please submit your presentation slides using this link: https://www.dropbox.com/request/0408S3Rti3e5Ymw04ON0
Please submit your presentation video using this link: https://www.dropbox.com/request/slGjOlMGSVsczCi4a7CA

How to Record a Presentation with a Webcam

Authors may use any video editing software to combine the full screen of the presentation and the camera recording together, or use video conferencing software to record a presentation with a webcam. We provide some example tutorials and links here.

Zoom: A video showing how to use Zoom to record your presentation with a webcam can be found in the following link.

https://www.youtube.com/watch?v=HKQfYReZqBY
PowerPoint: A video showing how to use PowerPoint to record your presentation with a webcam can be found in the following link. Note that to use PowerPoint to record the presentation with a webcam, a Microsoft365 subscription is required.

https://www.youtube.com/watch?v=03NRbHpm-JE
Open Broadcaster Software: A tutorial showing how to use Open Broadcaster Software (OBS) to record your presentation with a webcam can be found in the following link.

https://www.youtube.com/watch?v=zTjVBlnEiNI

Publishing Slides

The Presenter Consent Form includes a section asking for consent to post your slides in public, i.e., to ieee-security.org. Presenters who do not consent will not have their slides posted.

After the event, if you indicated that you wanted slides published online, you can send a final, PDF format verison to sp21-slides@ieee-security.org. Otherwise, if slides were provided as Symposium-driven submissions and consent was collected, we will attempt to convert and publish those.

Video Recording

Presentations are video recorded for public release. The Presenter Consent Form includes a section asking for consent to post the video of your talk in public, i.e., to ieee-security.org and the IEEE Security and Privacy channel on YouTube. Presenters who do not consent will not have their videos posted. After the event, please send any metadata corrections for published videos to sp21-videochair@ieee-security.org