In-Person Presenter Instructions

Please review the instructions and important information below.

The following guidance is for Symposium presenters. It is authors’ commitment as part of paper acceptance for one of the authors to register and present their work in-person at IEEE S&P. If no authors can attend in person, we ask that you seek an alternative presenter. If you have questions, please contact the on-site planners. If you have safety concerns regarding travel to the US or other circumstances not anticipated at paper submission time, please contact the general chair.

For all Symposium presenters, these are the mandatory steps requiring your action:

1. Submit who will be presenting onsite at the Symposium (Deadline May 8)
2. Submit your presentation slides (Deadline May 8)
3. Create a poster of your presentation for the Q&A portion of the session (May 12-14)

When you arrive at the conference, we require all presenters to go to the Speaker Ready Room to check in the day before their presentation. The Speaker Ready Room is in Regency A (on the same floor as the Ballroom). The hours are below:

Sunday	4:00 PM – 6:00 PM	(Mon presenter check-in)
Monday	10:00 AM – 2:00 PM	(Tue presenter check-in)
Tuesday	10:00 AM – 2:00 PM	(Wed presenter check-in)

On the day of your talk, arrive to your session room 15 minutes before the session start time and check in at the AV booth in the back of the session room.

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Presentation requirements / Permission to Share (Due by May 8)

Each presentation has an 8-minute slot with additional time after all the presentations for questions at your poster. Because the schedule is so dense, session chairs will be relatively strict at enforcing these constraints.

You will present your presentation using a computer operated by the Symposium’s A/V staff. Your slides will be queued up and ready to go when you walk on the stage, and you control the presentation using an on-stage remote. Details for preparing and submitting your slides for your presentation on the Symposium’s computer are found below.

Below are the technical requirements for slides and instructions for submitting your slides to the symposium. You will need to complete these steps by May 8th.

Content requirements

1. 3rd party material: Permission must be obtained for all copyrighted and 3rd party material. It is very important that you have the rights to use all the material that is contained in your submission, including music, video, images, etc. Attaining permission to use video, audio, or pictures of identifiable people or proprietary content rests with the author, not with the S&P conference. You are encouraged to use Creative Commons content.

2. Material requiring an Internet connection: We strongly advise against content that requires an active Internet connection. Please pre-record any such demonstrations and include them as a video in your presentation.

3. Non-slideshow material: If your presentation contains anything other than standard slideshow materials, particularly something that requires audio, please tell us in advance so that we can make sure it will work as intended. For demos, please pre-record any such demonstrations and include them as a video in your presentation.

Technical requirements

1. File Formats: We can accommodate the following presentation formats: PowerPoint (for Windows and macOS), and Adobe PDF. Google Slides are not allowed (though you can convert a Google Slidedeck to one of the supported formats). If your presentation uses non-standard fonts, please include those in a separate folder, with your presentation.
2. File size: Slide file size must be no more than 1GB.
3. Aspect Ratio: Slides must be in a 16:9 aspect ratio.
4. Required Slide: An introduction slide at the beginning of your presentation that lists: the title of your paper, author list, affiliations, and contact information.
5. Filename: Videos must be labeled as [Session #]-[Full Name]-[Presentation Title]

   a. Example: 01-John Doe-How to Solve the World’s Problems

Submit your slides

Use the following link to submit your slides and provide consent to upload video of your presentation online:

Submit your slides

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Create a Poster

Each presentation has an 8-minute slot with additional time after all the presentations for questions at your poster. This allows attendees to come up and ask questions about specific papers. Please create a poster that will help answer questions attendees may have.

Content requirements

1. Format: Printed in either Landscape or Portrait Format
2. Poster size: 24 x 36 or 36 x 24 poster or A1 size is preferred
3. Timing: Place your poster in the session room 15 minutes before the session starts. After all presentations have concluded please stand by your poster for any attendee questions until the session has completed. Then you may remove your poster.